One of the most overlooked ways to improve your workflow is to automate print jobs. When you think about it, print jobs are more complex than just printing out documents. The tasks involved with print jobs include things like faxing documents, copying documents, scanning documents, and so on. It’s not as simple as just putting a document together, and that’s why you need to have several print jobs running at the same time. There are a few different ways you can automate print jobs, and some of them are a little bit more complicated than others.
The easiest way to automate print jobs is to get all of your documents under one control. Whether you’re working with word documents or PDF files, all you have to do is select “Print” from the “Tools” menu, and you’ll instantly see a list of all your available print jobs. You can do anything you’d like to them, such as dividing them into sections, labeling them, or even sorting them (for instance, turning all of your incoming letters into a single document). You can perform each job in its own dedicated screen, or you can perform all of them in the same application (such as Microsoft Word or Excel). Of course, if you have a lot of incoming letters, you’ll want to go with a program that allows you to set up as many print jobs as you’d like.
If you’re only interested in a few print jobs, you might be tempted to simply open up one of those applications, then “print” whatever you want. This is actually a very bad idea. Firstly, you run the risk of getting data loss due to multiple runs for the same document. Also, printing out everything will make it very easy for other, less knowledgeable, users to edit your documents. You should always edit the document before printing it – and here’s why…
What you want to do is customize the automation process so that it only prints out the specific jobs you want it to. For instance, if you want to print out letters you’ve written, you could set up an “auto-print” feature to only print those letters. Or you could specify a certain color for a certain type of letter. How about specifying the size and style of the headings in your documents? All these can be customized and made available to different print jobs, giving you even more options for customizing your automation. Think of it as giving the job creators more control, not limiting them.
Of course, one of the biggest problems people face when trying to automate print is figuring out how to get all of their jobs printed. Some of them are difficult to print out, while others can be mass printed. Some can be formatted using different software, while others will require specific types of print toner or even different paper textures. Fortunately, you can automate all of these different aspects of print jobs with a single program. If you want to know more about this you can click on the link post grid.
There are a number of different programs out there that can automate print tasks. The trick is finding one that works the best for your particular needs. There are also programs that can be used on standalone printers, giving you complete freedom to customize automation of print tasks by just setting up the printer to handle them. Take some time to figure out what your options are, and you can really enjoy automation of print processes that make you more time efficient.